Intranet systems are crucial in allowing corporate personnel to access the information they need to perform their tasks. A properly designed Intranet system allows all its users to communicate easily with each other and as a result, function more efficiently.

We develop bespoke systems which could include the following

Dashboard with:

• Latest Announcements/News
• Latest items added to the knowledge base
• Important documents
• Advanced search within Knowledge base and Documents
• Links to RSS notification systems
• Live widgets connected to existing in-house software systems (eg Helpdesks)

Announcements / news

• Description, time to live/expire, priority (high/medium/low)
• Target the announcement to a certain department
• Send email alerts

Document management

• Centralized location (uploads organized into year/month/day folders)
• Retrieval: both browsing through documents and searching for specific information (categories, tags / keywords)
• Security: browse / download / upload privileges
• Distribution: notify members of the intranet system that a new document is available
• Archiving: remove it from the current list but hold a copy of the document on the server

Knowledge Base (question : answer)

• An online Knowledge Base for information on troubleshooting, solutions to common issues, how-tos, tips on using software or hardware
• Intranet users can post a question to other users, looking for answers for a specific topic
• Topics split into categories
• Tag assignment (find topics by: recent, featured, hot, week, month)
• A question can have more than 1 answer. Each answer can be voted up/down
• The user asking the question can mark an answer as the most appropriate/agreed one
• Unanswered topics can be easily tracked

Events Calendar

• Upcoming meetings, deadlines and other important events

CMS pages

• General procedures
• Help pages
• Department pages
• Employee directory
• Public contact lists

Business Links

• Links to Web pages that the team members will find interesting or useful.
• Links to internet sites such as virus scans, research, dictionary, thesaurus, competitors, customers

User management

• Organize users into departments
• A user can belong to more than one department
• Send alerts/messages to all users within a department
• Alerts can be stored internally and/or emailed to their inboxes

Resource Booking

• Booking and keeping track of resources that are in use throughout the organization
• Conflict checking
• Resource management (meeting rooms, laptops, projectors)

Photo Gallery

• Manage and search corporate and departmental graphics
• Create a graphics gallery to store corporate artwork, logos and photos
• Store data such as title, caption, author

Suggestion box

• Keep track of suggestions for your business and encourage employee participation.
• Sensitive data can be isolated and secured so only those who should be viewing the information are allowed in

Survey Pools

• Determine the date that you wish your poll to begin, and set an end date
• Display it on the intranet home page for high visibility

Take a break!

• A fun area where employees can go for a chuckle or to read on their lunch or coffee breaks

Tags: cheltenham, corporate intranet solutions, intranet developers, intranet systems, marketing agencies cheltenham, software developers, UK

This entry was posted on Monday, January 18th, 2010 at 3:33 pm and is filed under The Software Farm. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.